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Exhibitors2018-10-15T15:44:56+00:00

Why Exhibit at TOPS+

The Promotional Product Professionals of Canada’s TOPS+ tour welcomes nearly 1,500 distributors and their clients every year for a tradeshow experience like no other—and now that the Association has gained over 400 new distributor members since the recent strategic partnership formed with PPAI and SAGE, it has never been a better time to exhibit!

Choosing to exhibit at TOPS+ is a smart business move for any promotional product company. And with the change in timing of the tour for 2019, TOPS+ will be the industry’s Canadian kick-off for the year!

2019 Dates & Locations

Montréal •  January 30, 2019
Toronto • February 7, 2019
Vancouver • February 13, 2019
Calgary • February 21, 2019

MONTRÉAL

Sheraton Laval
January 30, 2019
9:00 am – 3:00 pm

TORONTO

International Centre
February 07, 2019
9:00 am – 3:00 pm

VANCOUVER

Convention Centre
February 13, 2019
9:00 am – 3:00 pm

CALGARY

Westin Calgary Airport
February 21, 2019
9:00 am – 3:00 pm

Joignez-vous à nous à
Montréal, Toronto, Vancouver et Calgary
Pour ce formidable événement en 2019 !

L’inscription des délégués sera disponible bientôt !

Information for Exhibitors

Booth Rates

Early Bird Pricing (until November 23, 2018)

First Booth Additional Booths
(if exhibiting in all cities)
Additional Booths
(if NOT exhibiting in all cities)
Montréal $1,400 $1,250 $1,350
Toronto $1,600 $1,450 $1,550
Vancouver $1,400 $1,250 $1,350
Calgary $1,400 $1,250 $1,350

or $5,450 for all 4 cities (a $350 savings!)

Regular Pricing (after November 23, 2018)

First Booth Additional Booths
(if exhibiting in all cities)
Additional Booths
(if NOT exhibiting in all cities)
Montréal $1,500 $1,350 $1,450
Toronto $1,700 $1,550 $1,650
Vancouver $1,500 $1,350 $1,450
Calgary $1,500 $1,350 $1,450

OR $5,850 for all 4 cities (a $350 savings!)

Subscriber Pricing

First Booth Additional Booths
(if exhibiting in all cities)
Additional Booths
(if NOT exhibiting in all cities)
Montréal $1,950 $1,750 $1,885
Toronto $2,210 $2,015 $2,145
Vancouver $1,950 $1,750 $1,885
Calgary $1,950 $1,750 $1,885

OR $7,680 for all 4 cities (a $250 savings!)

NOTE: All rentals and services MUST BE ordered directly with the service providers. Order forms from show decorators will be available in December 2018.

All prices are in Canadian dollars

Booth Space Details

ONE 10’ x 10’ BOOTH SPACE INCLUDES:

  • Pipe and drape (8’ backwall, 3’ sidewall)
  • Booth carpet, vacuumed before show opening
  • Light lunch & coffee in the Exhibitor lounge for pre-registered booth personnel
  • Limited overnight security service
  • Online registration, computerized on-site registration, attendance reports and distributor contact lists
  • PPPC staff support on-site
  • Lead retrieval (one SES license included)
  • Limited transportation between cities (see Shipping Show Materials for more information)
  • Material handling (drayage from loading dock to booth)

BOOTHS DO NOT INCLUDE:

  • Tables and furniture rentals
  • Excess freight (oversized skids and/or if cities on tour are skipped)
  • Freight for those companies not participating in all four TOPS+ locations
  • Electrical / power supply
  • Internet access
  • On-site booth labour
  • Break coverage
  • Carpet under pad
  • Breakfast and snacks on show sites
  • Travel and accommodations

NOTE: All rentals and services MUST BE ordered directly with the service providers. Order forms from show decorators will be available in December 2018.

Show Hours & Setup Info

MONTRÉAL: January 30, 9:00 am – 3:00 pm

TORONTO: February 7, 9:00 am – 3:00 pm

VANCOUVER: February 13, 9:00 am – 3:00 pm

CALGARY: February 21, 9:00 am – 3:00 pm

Please note that booth draping will be set up before your arrival in each location. Spaces will be carpeted.

ADHESIVES: Removal of tape, tape residue and/or any other adhesive material used to secure booth flooring used by exhibitors may be subject to cleaning fees and billed back to exhibitors. Approved double-sided tape is available for purchase via the decorator and/or facility.

NOTE: TOPS+ only offers the possibility of in-line booths configuration. Islands, peninsulas and special configurations are not available, including guaranteed corners.

All exhibitors must be available for the full exhibit days and specific times. Exhibit times are subject to change. No packing is permitted until the official closing time of the exhibit hall.

Exhibitor Booth Placement

Exhibitor space will be allocated based on PPPC’s priority points system, and will be confirmed 6 weeks prior to the first show. Points are calculated based on the number of years the exhibitor has participated in PPPC tradeshows and the number of years the exhibitor has been a member of the Association. Priority Points do not apply to Subscribers and as a result, Subscribers are the last to be assigned booths. Exhibiting companies whose membership has lapsed for longer than one year lose previously accrued priority points. Booth numbers will be posted after January 15, 2019 and updated regularly. For more information on the priority points system, see show rules.

Suppliers’ points are available in the member portal at www.pppc.ca

TOPS+ Floor Plans

Floor plans will be available in December 2018.

Exhibitor Accommodation Information

MONTRÉAL

Sheraton Laval $169.00/night
2440, Autoroute des Laurentides
Laval, Quebec H7T 1X5
(450) 687-2440 or 1-800-667-2440
Call to reserve by December 22, 2018
Ask for the PPPC group rate

TORONTO

Courtyard Marriott Toronto Airport $154.00/night
231 Carlingview Drive
Toronto, ON M9W 5E8
1-866-675-0411
Call to reserve by December 31, 2018
Ask for the PPPC group rate

**Please note your confirmation will mention a parking charge. Please disregard as the group rate includes parking**

VANCOUVER

Pan Pacific Hotel $219.00/night
Suite 300-999, Canada Place
Vancouver, BC V6C 3B5
1-800-633-1515
Call to reserve by January 4, 2019
Ask for the PPPC group rate

CALGARY

Westin Calgary Airport Hotel $159.00/night
671 Aero Drive NE
Calgary, AB T2E 7Y5
1-888-627-8417
Call to reserve by January 23, 2019
Use the code “Promotional Products Professionals of Canada Roadshow – Calgary”

Shipping Show Materials

It is the exhibitor’s responsibility to ship goods to the first show location, as well as from the last registered show location. The transportation of 1 skid/crate per 10′ x 10′ space, between cities, is included only for exhibitors participating in the four (4)-city TOPS+ 2019 tour.

The maximum dimensions of said skid/crate is 4′ x 4′ x 4′ or 64 ft3. Any shipment exceeding these dimensions will be charged an “additional freight fee” as outlined below, at the discretion of the show logistics and transportation manager. If you require your goods to be shipped between cities that you are not exhibiting in, the “additional freight fee” will apply.

Invoices for additional freight charges will be issued at the conclusion of the tour and must be paid within ten (10) business days of receipt.

TOPS+ Official Logistics Carrier

PPPC uses the services of Recall Show Services for all TOPS+ transportation of goods. Recall is owned and operated by Rob McCall, PPPC’s contracted floor manager. Exhibitors should make advance arrangements directly through Recall Show Services.

Rob McCall:
Recall Show Services
Phone: 416-509-6103
Email: rmccall@rogers.com

Additional Freight Charges

The following restrictions apply for each 10′ x 10′ booth. No exceptions will be made.

Additional fees will be charged if any of the following apply:

  • Your skid is over and above your booth allotment; and/or
  • You choose NOT to exhibit in one or more cities on the tour AND have PPPC transport your materials to your next exhibiting city

Additional Charges for Members:

  • Montreal to Toronto: $200 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities
  • Toronto to Vancouver: $600 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities
  • Vancouver to Calgary: $200 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities

Additional Charges for Subscribers:

  • Montreal to Toronto: $250 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities
  • Toronto to Vancouver: $800 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities
  • Vancouver to Calgary: $250 per extra skid and/or included skids larger than 4’ x 4’ x 4’ (64 ft3) and/or not exhibiting in all cities

For example, if you are a member renting one booth in each TOPS+ city and traveling with two skids (one included plus one additional), you will be invoiced an extra $200 for transport of one extra skid between Montreal and Toronto, $600 for the one extra skid between Toronto and Vancouver and $200 for one extra skid between Vancouver and Calgary, while subscribers will be invoiced $250 plus $800 plus $250. Applicable taxes will be added.

OR

If you are renting one booth in Toronto and one in Calgary and travelling with 2 skids, members will be invoiced for two skids x $600 plus two skids x $200, while subscribers will be invoiced two x $800 plus two x $200.

One or two extra skids can lead to the use of an additional trailer, which the exhibitor must pay for. Often, at the end of a tour, exhibitors are left with a skid full of materials that travels across the country unnecessarily, at their own cost. Following the show, all charges will be invoiced automatically for ALL shipments that exceed the above specifications. Applicable taxes will be added. NO EXCEPTIONS WILL BE MADE.

It is the exhibitor’s responsibility to make arrangements for the shipment of their materials to the first scheduled show of the tour. Please coordinate shipment details with Recall Show Services.

Please contact Rob McCall for additional details and information.

Shipping Labels

Shipping Labels will be available in December 2018.

All goods must be labeled clearly identifying the exhibitor and exhibiting show location as shown above. Contact Rob McCall to arrange your first and final pick-up.

Shipments delivered by other carriers can unload only after PPPC trucks vacate the loading docks. This may result in extra charges for you. If using the services of a carrier other than Recall Show Services, please coordinate your shipment to arrive at above mentioned sites on the morning of the set-up. Please note that an exhibit site may refuse early shipments or charge for storage. If in doubt, contact Rob McCall for earliest possible shipment dates.

Advance Warehouse

Recall offers an advance warehouse if you must ship early. Please contact Rob McCall to make advance warehouse shipping arrangements.

Shipping Liability

PPPC and its directors, officers, members and contractors are not liable to you for any delay, loss or physical damage that is caused to any goods that you choose to ship with the show carrier. It is your responsibility to ensure you have adequate insurance for your goods. See PPPC’s Show Rules & Regulations for more information on liability and insurance.

Canada Customs

Goods being imported into Canada for display only qualify for duty-free importation under the provision of Tariff item No. 9993.00.00 and full GST relief under Special Authority Code 51. Please contact Jeff Davis of North American Logistics Services by email at jdavis@nalsi.com or by phone at 855-328-2841 or your personal Customs Broker for more information.

PPPC Tradeshow Health & Safety Guidelines

PPPC is committed to ensuring that the show floor is a safe work zone. This requires that everyone involved comply with the following Safety Guidelines.

SAFETY SIGNAGE has been produced and will be visible in various strategic areas of the trade show premises, reminding all persons to be cautious and take precautionary measures whenever and wherever the need arises.

THE FLOOR WILL BE MONITORED and any unsafe or dangerous practices will be stopped. Non-compliance of safety-based requests will be documented and addressed appropriately, on an individual basis.

APPROPRIATE FOOTWEAR MUST BE WORN AT ALL TIMES. Opened toed shoes and sandals will not be permitted. The show floor is a work zone and must be treated as such.

CHILDREN UNDER 16 ARE NOT PERMITTED on the show floor during move-in, show hours or move out. Do not bring them to site as helpers as they will not be admitted.

STAY AWAY FROM OVERHEAD WORK. Look for forklifts and trip hazards, especially as you come around a corner! Be cautious when unloading or walking in high volume work areas. Ask where something is if you don’t know. If possible, minimize your movements outside your booth during set-up. Do not wander the floor. Hard hats are recommended where exposure to injury is a possibility, and gloves can save you from accidental cuts.

SAFETY VESTS: Some facilities may require set-up personnel to wear safety vests.

MOVE-IN DRAYAGE: PPPC, through its show decorator and/floor manager, takes on the task of material handling goods to and from booths, limiting the number of single deliveries as well as unauthorized persons on the floor.

KEEP AISLES CLEAR: It is every person’s responsibility to keep aisles and common areas clear of obstructions and debris to allow for safe circulation of people, forklifts and dollies.

NOTIFY SHOW MANAGEMENT: Any irregular or unsafe practice taking place on the show floor must be reported to show management, so everyone can stay safe.

PROPER EQUIPMENT: Use proper ladders, tools and equipment to work on the trade show site.

HANDLING of ELECTRICAL OUTLETS: Allow on-site electricians test your electrical outlets and hook-ups upon request.

VEHICLES ON SHOW FLOOR: Bringing vehicles onto the show floor is a privilege and requires prior written approval, which can be rescinded by Show Management due to negligence. In the interest of keeping the show floor as safe as possible, any vehicle being moved in as part of an exhibit must comply with the following:

  • The battery must be disconnected to avoid electrical contact;
  • The gas tank must be ¾ full and the gas cap must be locked;
  • Vehicles must be moved in and out at times scheduled and overseen by show management; and
  • Damage caused by any vehicle on the show floor is at the exhibitor’s expense.

THIRD PARTY CONTRACTORS: It is the responsibility of the exhibitor to inform their third-party contractor of the Health & Safety Guidelines put in place by PPPC, in accordance with the Occupational Health & Safety Act. Show Management, its employees, contractors and show production partners reserve the right to intercede in any situation involving show floor safety issues.

Trade Show Rules & Regulations

Event Exhibitors are required to abide by all rules and regulations established by the Promotional Products Professionals of Canada (PPPC, also referred to as Management). Exhibitors agree to abide by rules adopted by Management, and that Management shall have the final decision in adopting any rules and regulations deemed necessary prior to, during and after the show.

The Exhibitor agrees to comply with all applicable privacy laws, including the Personal Information and Electronic Documents Act (Canada, the “Privacy Laws”) and particularly in respect to any personal information about an identifiable individual collected, used or disclosed during or in connection with the show.

The following rules apply equally to shows at which Clients (End-Users) of member Distributors are invited.

Exhibitors, members or persons in attendance of PPPC events who violate these Rules & Regulations are subject to sanctions and/or penalties, which may include the following:

  • Ejection from the event;
  • A written warning detailing the violation and filed in the member’s file;
  • A fine in the amount of the company’s membership dues;
  • Forfeiture of priority points for booth assignment at future shows; and/or
  • Loss of right to exhibit or attend future PPPC events.

1. WHO MAY EXHIBIT

SUPPLIER MEMBERS & SUPPLIER SUBSCRIBERS
Exhibit privileges are open to all Supplier Members and Supplier Subscribers who are in good standing with PPPC. PPPC shows are primarily designed for Suppliers and Distributors to do business together. If a Supplier cannot exhibit, the company’s products can be featured in their Multi Line Agency’s booth, but the Supplier is not permitted to work in the MLA’s booth. Non-exhibiting Supplier Members may not be present on the show floor. Subscribers pay a 30% premium to exhibit.

ASSOCIATE MEMBERS
Associate Members offering services to other members of the Association may exhibit; however, priority for exhibit space will normally be given to Supplier Members. The show’s primary purpose is to provide distributors with exposure to promotional products, premiums & incentives, and business gift items, and to assist them in the sale of such items to promotion buyers. As such, Associate Members and Associate Subscribers dealing in manufacturing equipment, machinery, parts or materials used in the production of a product, imprinting and decorating equipment and all other similar items may not exhibit. Non-exhibiting Associate Members may not be present on the show floor.

MULTI–LINE AGENCIES (MLA)
Multi-line Agencies (MLAs) provide sales and marketing services to suppliers who do their own invoicing. When exhibiting, the name(s) of the companies the MLA represents must be clearly indicated below their name, and MLAs must pay a $105 fee, in addition to their membership fees, towards exhibiting privileges. MLAs may exhibit product lines as required under the following conditions:

  • ONLY Member lines can be displayed;
  • A maximum of 2 lines in the first booth, 5 lines in 2 booths, and 7 lines in 3 booths is allowed;
  • Regular booth fees apply; and
  • They may occupy a networking booth at the PPPC Annual Convention.

MLAs may exhibit under their own company name only if the suppliers whose lines they are showing are not present to exhibit their own product.

NOTE: Companies with exhibiting privileges who choose to forego their right to exhibit at a PPPC trade show cannot attend that show under any circumstance. Multi-Line Representatives can only attend a PPPC trade show if they are representing one or more Suppliers exhibiting in the said show. All Exhibitors must be current in payment of dues and all other charges invoiced by PPPC and have executed the Exhibitor’s contract.

2. VISITORS / ATTENDEES

Exhibitions and/or any special or business events held by the Association are industry trade events open to Association members who are current in payment of dues and subscribers who have paid an annual subscription fee in addition to the premium over what members pay for services. They are closed to the general public, unauthorized persons, and to children under the age of 16.

Distributor members can register as many of their staff members as permitted with respect to their level of membership to attend a show at no cost. Distributor subscribers can register members of their staff including themselves to attend a show at no cost.

NOTE: Distributors cannot register potential members or suppliers as delegates of their own firm or as guests for the purpose of giving access to the premises, as this is considered an unauthorized use of a badge. A penalty for such violation will apply automatically.

3. EXHIBITS

Official exhibits are confined to booths on the exhibition floor of the designated convention facility. Show management reserves the right to reject or prohibit exhibits, or Exhibitors do not meet the goals of the trade show, or to relocate Exhibitors when in management’s opinion such moves are necessary to maintain the quality, traffic flow, character and good order of the show.

Exhibitors are not permitted to show product, solicit or draw traffic elsewhere on or around the PPPC premises during show hours, unless agreed upon as part of a sponsorship opportunity with PPPC. An Exhibitor may reserve space only for its own use and may not transfer, assign or sublet space to other Exhibitors without written permission of Management.

An Exhibitor may exhibit the products of no more than one company in a single standard exhibit booth. The Supplier can only show product that will be invoiced by said Supplier. Exhibiting products of affiliate or sister companies, even those who are also members, is prohibited. A Supplier can show as many lines as are sold by the company.

The Exhibitor agrees that no display may be dismantled or goods removed during the entire show run, and must remain intact until closing on the last day. Early tear-down of a booth will automatically result in a penalty. Exhibitor also agrees to remove their exhibit, equipment and apparatus from the show building by final move-out time, or in failing to do so, agrees to pay all such additional costs as may be incurred. 

Exhibits must comply with fire regulation. All display materials must be fireproof.

BOOTH ASSIGNMENT

Booth assignment space is assigned under a priority point system established by the PPPC, based on both the exhibitor supplier member’s participation in trade shows (Beginning with the Montreal 1991 National Convention), and number of member’s years in the Association. Specifically, one point is credited for each calendar year of the company’s membership since 1956 (date of the letters patent incorporating the Promotional Products Association of Canada Inc & Promotional Product Professionals of Canada) and one point for attendance at each PPPC show (per city). Exhibiting companies that lapse their membership for longer than one year lose previously accrued priority points.

Priority points cannot be donated, bought, or sold by or from one exhibiting company to another. Priority points can only be transferred or absorbed by one Exhibitor Company from another through the process of acquisition of another exhibitor company in good standing. The acquired company must clearly demonstrate that it is in the Promotional Products industry as a going entity at the time of the acquisition. However, the priority points of two companies may not be combined. (For example: If Company A with 13 points purchases Company B with 45 points and becomes one company the firm’s priority points are 45, not 58).

Exhibitors may list their booth location preferences on their application form but are not guaranteed specific locations and/or booth configurations. Many factors are taken into consideration when assigning booths, and show Management reserves the right to place a company’s booth anywhere on the show floor that best suits overall considerations according to size, configuration, competition, overall flow, etc. Also considered in the allocation of booth spaces are: competitive exhibitors, number of required booth spaces, special configuration and date of returned registration forms.

Conflicts between firms having the same point credit are resolved by order of membership entry date. Groups of exhibitors are granted an average of their total points for booth allocation.

EXHIBITORS WHOSE BOOTH REGISTRATION FORMS AND PAYMENT ARE NOT RECEIVED BY THE DEADLINE DATE SPECIFIED ON THE FORM WILL LOSE THEIR PRIORITY POINTS ADVANTAGE FOR THAT SHOW. ASSIGNMENT OF BOOTH SPACE WILL THEN BE ON A FIRST COME FIRST SERVED BASIS DEPENDING ON SPACE AVAILABILITY.

EXHIBIT SPACE

Exhibit space not occupied by the Exhibitor by the end of the setup time shall be forfeited by the Exhibitor and the space reassigned by the Association without refund, unless arrangements for delayed occupancy have been approved by Show Management. In the event that an Exhibitor fails to make all payments at the time appointed herein, all rights of the Exhibitor shall cease and terminate and any and all payments on account hereof prior to said time may be retained by Management as liquidated damages and not as penalty, and Management may rent the space to other Exhibitors. Distributor attendee lists will not be provided to suppliers who forfeit their space or fail to make all payments.

In the event the building should be destroyed by fire or the elements, or if any other circumstances whatsoever should occur which might make it impossible for Management to permit exhibitors to occupy the premises or if the show is cancelled, the exhibitor shall pay for space only for the period the space was or could have been occupied, and Management will in no way be responsible for any claims or damage which might arise in consequence thereof.

DURING THE SHOW

All exhibit items are to be placed within your designated booth space and must not encroach or obstruct the aisle or the neighbouring booths.

Signs, advertising devices and/or representation shall be confined to the Exhibitor’s booth. Exhibitors can show line names and/or company names only at booths. Nothing shall be posted, tacked or otherwise attached to columns, walls, floors or other parts of the building or furniture. Exhibitors shall not distribute or display products, circulars, catalogues or publications outside the confines of the exhibit areas. Exhibitors are not permitted to supply or sell food or beverages within the exhibit space.

The Exhibitor shall not conduct him/herself or operate any equipment at a level of sound that is determined at the sole discretion of management to be detrimental to the welfare of the show or other Exhibitors. 

DISTRIBUTION OF MATERIALS

Catalogues may only show line names and/or company names and/or Association membership number. PPPC does not prohibit the publication of web addresses on supplier catalogues; however, in the spirit of cooperation, we recommend that the established and accepted structure of our Association be followed, that of Supplier-Distributor-End User, on websites.

Suppliers may exchange business cards with all Members and Subscribers of distributor companies and their staff.

Only retail coded price lists are permitted for distribution on the floor; net price lists are not. 

PROTECTION OF PROPERTY

Reasonable security shall be provided at all times on the show premises, primarily to assure public safety. Exhibitors’ property shall be placed on display at their own risk and Management assumes no liability for loss of damage thereto. The Exhibitor shall assume all responsibility for loss or damage to his or her property due to theft, fire, flood or any other cause beyond the control of Management.

PPPC might choose to coordinate transportation of goods for its registered Exhibitors but has no control over the safe delivery of such goods, and therefore will forever be held harmless in the case of loss, damage and/or theft of Exhibitors’ goods while in PPPC’s or its contractors’ possession. Exhibitors must insure goods at their own expense.

4. EXHIBIT STAFF

Exhibit staff must be full-time employees of Exhibitors or be employed for the duration of the convention and clearly identified to PPPC. Badges for exhibit staff are not transferable. Costumed members of exhibit staff wearing product or location information must stay within the booth space while so attired. Registering a non-member as a company delegate consists of a violation and will automatically generate a penalty.

A Supplier is authorized to invite a representative of a raw goods company, a service provider, a professional model and/or a demonstrator to work exclusively in his/her booth during the show. This person will work exclusively for that Exhibitor and will not walk the show floor or solicit any other business at the show. Suppliers are prohibited from hiring or giving access to representatives from other promotional product companies, unless they are member Multi-Line Representatives.

Multi-line/marketing reps who are members of the Association and represent one or more PPPC supplier members may work for more than one supplier at a PPPC show, providing those Supplier(s) are exhibiting.

It is the exhibiting Supplier’s responsibility to ensure all personnel staffing the booth are familiar with these Rules & Regulations.

5. THIRD PARTY CONTRACTORS

Exhibitors may hire the services of 3rd party contractors to set up and tear down their booths. These private companies are not necessarily known by PPPC and, for security reasons, will only be admitted under the following conditions:

  1. The Exhibitor must fill out the 3rd Party Contractor Form in full.
  2. 3rd party contractors must comply with all Show Rules & Regulations.
  3. Times for unloading, set-up and tear-down by contractors will be determined by Management to ensure that all Exhibitors have the opportunity to do so. Priority will be given to PPPC’s official contractors.
  4. Proof of insurance with liability coverage of $1,000,000 must be provided by 3rd party contractors to PPPC for work being done on the show floor.
  5. 3rd party contractors should not extend their mandate further than the services they are rendering. Soliciting member companies for additional business during set-up, show time and tear-down is prohibited and could compromise a 3rd party contractor’s future access.
  6. As per show regulations, Distributors and other Suppliers, members or not, cannot act as 3rd party contractors. Trade show access reflects respective membership categories.

6. BUSINESS / SOCIAL EVENTS

Members and Subscribers may not hold Business or Social functions or plant tours to which other Industry participants are invited during official exhibit hours, or during hours of Association-sponsored Business or Social functions, including Chapter-held events, without PPPC’s authorization. To receive authorization to host an event during official PPPC event hours, please contact events@pppc.ca.

7. AUDIO/VISUAL RECORDINGS

All programs, meetings, sessions, seminars, trade shows and other events sponsored by the Association are the exclusive property of the Association and no one is permitted to record or reproduce such events, orally or visually, by digital recording, videotape recording, audio cassette recording or by any other means for commercial purposes without the express written consent of the Association. This rule does not prohibit videotaping or other visual or oral recordings by an Exhibitor at Association Trade Shows made entirely within the booth space leased by that Exhibitor. In order not to interfere with normal show proceedings, all recording done outside an Exhibitor’s own booth shall be done prior to or after exhibit hours; and any special expenses generated shall be borne by the proponents/Exhibitors.

8. LIABILITY

The Exhibitor agrees to indemnify and save Management and any of its agents, partners, employees or sponsors, harmless from any damage, liability, claim, cost or expense (including legal fees) whatsoever arising from any injury or damage to said exhibitor, their agents, employees or invitee, or to other exhibitors or their property, and/or from any breach by said exhibitor, their agents or employees of any applicable Privacy Laws. Exhibitors shall be liable for any damages to the building or furniture and fixtures contained therein, or the approaches and entrances therein, or the approaches and entrances thereto, by virtue of the terms of this agreement. This also extends to any materials used for Management’s demonstration and sales activities.

Exhibitors shall provide to Management a Certificate of Insurance issued by their insurance agent/broker (this Certificate is generally available at no additional cost). This Certificate must certify that the Exhibitor has General Liability Insurance that is effective between the Move-In and Move-Out dates and that the amount of this insurance is no less than $1,000,000. Please contact your Insurance Company and request they place a “rider” on your existing policy. Exhibitors who have not supplied this Certificate will not be allowed to Move-In.

Rules & Regulations

Applicable in the Presence of Promotion Buyers / Clients

EXHIBITORS / SUPPLIERS

  • Suppliers who generally sell direct cannot use PPPC shows to do so, whether the sale is to a Client (End-User) of their own or that of a PPPC Distributor member. They must refer any client whose interest in a product commands follow-up to the host Distributor.
  • Exhibitor business cards are not to be given to invited clients under any circumstances, nor are Exhibitors allowed to collect business cards from them. Clients are invited by a distributor who will follow up with them. Exhibitors may exchange business cards with individuals of Distributor companies only. No exceptions.
  • Exhibitors may show line names and company names at booths and on materials distributed at PPPC shows. They cannot display salesmen’s specials, sample order forms or special contests for Distributors and/or their Clients during End-Users’ visits.
  • Suggested retail coded price lists may be displayed, quoted or discussed, but net costs or discounts must not be mentioned to Clients or Distributors accompanying them. This unwritten industry rule is to be strictly adhered to under PPPC guidelines at PPPC events.
  • A Supplier who owns and operates a distributorship may exhibit, providing that no Distributor personnel work the booth.
  • All exhibit staff must comply with the general Show Rules & Regulations (above).
  • No sale of merchandise of any type is permitted on the show floor.

DISTRIBUTORS / END USERS

  • All PPPC Member Distributors and PPPC Member Subscribers may attend the show. Qualified non-member distributors may be permitted to attend PPPC shows, from time to time, via a PPPC authorized invitation by a PPPC Member Supplier.
  • Member and invited Client pre-registration is done online only. Distributors are responsible for pre-registering their invited clients.
  • Only PPPC members in good standing who have no current outstanding balance of dues and/or other fees will have access to the online registration system, as well as the show floor.
  • Promotion Buyers (End-Users/Clients) wear a name badge identifying them as such. Subscribers and qualified non-member distributors cannot invite end users to any PPPC Trade Show.
  • Distributors are prohibited from soliciting other distributors’ clients at the show. Distributors who host a client lounge off the show floor are responsible for redirecting clients of other Distributors who mistakenly walk into their room.
  • The Association will provide an electronic client invitation that Distributor members can forward to their clients. Clients are admitted only if they have been invited by a Distributor member, present a verifying invitation, can identify their host and present a business card. They are allowed to walk the show floor by themselves. It is strongly recommended that the host Distributor pre-register their invited Clients.
  • Distributors cannot register potential members or suppliers as delegates of their own firm or as guests for the purpose of giving access to the premises as this is considered the unauthorized use of a badge. A penalty for such violation applies automatically.

DISTRIBUTOR HOSPITALITY SUITES

  • Only companies exhibiting on the show floor are permitted to make presentations in hospitality suites. Distributors should verify the Exhibitor list or contact PPPC to determine all eligible Suppliers.
  • Host Distributors are not permitted to wait for their invited clients at or around the registration area and/or foyer outside of the exhibit hall. Host Distributors are required to rent a closed and private meeting room (hospitality suite) in rooms/spaces approved by the PPPC.
  • Distributors hosting private hospitality suites cannot promote their company in the windows overlooking the show floor, when applicable. Hosting Distributors are permitted up to one standard size pull-up banners outside their suite. The PPPC will provide one additional sign with “PRIVATE RECEPTION, BY INVITATION ONLY” per hospitality suite. Signs must be positioned immediately to the right and/or left of the entrance to the suite.
  • With the exception of the two permitted signs, no tables, products or other items may be displayed outside of your rented suite. Client registration must take place inside the rented suite.
  • Distributors hosting a hospitality suite are responsible for redirecting clients of other Distributors who mistakenly walk into their suite.
  • Music is permitted within the contracted room only and is to be maintained at a reasonable level so as not to disrupt other Distributor suites.
  • Outside food and beverages are not permitted in the suites and must be ordered from the hosting facility.
  • Distributors hosting hospitality suites in private rooms cannot display product imported directly from overseas by their own company for their exclusive sales. PPPC, in working for both its Distributor and Supplier members, fosters and promotes the chain of supply accepted in North America.
  • It is the host Distributor’s responsibility to properly inform their invited clients as to when and where they are to greet them, as well as the PPPC rule of not exchanging their contact information with an Exhibitor.
  • Entrance units of any sort at the entrance to the room are not permitted.

As an individual participating in a PPPC trade show, you and your company staff agree to abide by all rules and regulations adopted by PPPC, the show sponsors, and the facility in which the show is held.

It is individual participant’s responsibility to inform themselves of all show rules and regulations. It is also understood that penalties for violations of rules and regulations will apply.

All of the above points are understood and accepted as part of the registration agreement between the promotional products professionals of Canada, and those who exhibit in or attend association trade shows.

Previous TOPS+ Exhibitor List (2018)

A.J.M. INTERNATIONAL LTD.

A.T. DESIGNS INSIGNIA LTD.

ALCO PREVENTION CANADA

ALPHABRODER CANADA

AMACOR PRINTZ

ARIEL PREMIUM

ARTECH & IS

ASI CANADA

ATTRACTION

AZX SPORT

BAGSFIRST / FERSTAR

BIC GRAPHIC

BIG K BRAND CLOTHING (1971) LTD

BLUELINE INC.

BONICA PRECISION (CANADA) INC.

BOTANICAL PAPERWORKS INC.

BUGATTI GROUP INC.

BUSREL INC.

CANADA SPORTSWEAR CO.

CHOCOLATE CHOCOLATE

CHOCOLATE INN/TAYLOR & GRANT

COASTERS PLUS

CODESYNE INC.

COMPASS INDUSTRIES

CORPORATE CONFECTIONS

CORPORATE PRO SHOP

CPS KEYSTONE

CREATIVE MAT INC.

CULMER / A.T. CROSS

CUTTER & BUCK

DEBCO BAG DISTRIBUTORS

DELITE PROMOTIONAL PRODUCTS (YANLEE TRADING CO. LTD.)

DEZINECORP INC.

DGROUPTREVELYAN

DML CREATION

DOUGLASBRIDGE INTERNATIONAL INC.

DYNAMIC SAFETY PROMO

ECORITE DISTRIBUTORS LTD.

ELCYDA DECORATING INC.

EMBLEMTEK SOLUTIONS GROUP INC.

EXPRESSIONS EMBLEMATIC PRODUCTS INC.

FASHION BIZ WHOLESALE (CAN) LTD.

FERSTEN WORLDWIDE INC.

FOAMWORX

FOAMWORX

FREE APP MEDIA

FULLARTON GROUP

FUN FACTORY LINE

GOLDSTAR

GRAFIX EXPERTS

HAMMACHER SCHLEMMER

HEADWEAR CANADA

HIT PROMOTIONAL PRODUCTS

IDEAL KNITWEAR INC.

IDÉE-PRO INC

J & J MANUFACTURING

JUSTIN CASE

KANATA BLANKET COMPANY

KNP HEADWEAR INC.

LOGO WORKS

MAGNUS PEN CORP.

MARTINI – VISPAK

MODERN FLARE SALES

NEWELL RUBBERMAID – SANFORD BRANDS

PAYNE MANUFACTURING

PEERLESS

PENPAL GROUP

PERMARK INC.

PIONEER BALLOON CANADA LIMITED

PPPC/SAGE/PPAI

PREMIUM GIFTS WHOLESALE

PRG

“PROMO PLASTIK,

COOPERATIVE DE TRAVAILLEURS”

REDI-MEDIC

SANMAR CANADA

SHOWDOWN DISPLAYS

SOFT STUFF CREATIONS

SPECTOR & CO.

ST REGIS CRYSTAL INC. (ST REGIS GROUP)

STARLINE INDUSTRIES INC.

STORMTECH PERFORMANCE APPAREL

SWISSMAR LTD.

TECHNOSPORT CANADA

“THE BRAVO GROUP

(BRAVO AWARDS / CASTELLI CANADA)”

TIMBUK2 DESIGNS

ULTIMA DISPLAYS CANADA

URBANO INTERNATIONAL INC.

VICTORINOX SWISS ARMY CANADA

WHITERIDGE INC.

WHOLESALE CUTTING BOARDS (ADEO)

WINDMILL CANADA